1. I want
to transfer shares held by me in physical form. What is
the procedure for the same?
-
Please note that
the shares of Kirloskar Oil Engines Limited are subject to trading
in compulsory demat form. Hence, if you are holding shares in
physical form and wish to sell the shares to a third party through
Stock Exchange, please get the shares dematerialized and credited
in your demat account. You can then approach your broker for
sale of shares held by you in dematerialized form, along with
the authorization for debit of your demat account with the number
of shares you want to sell. The format for authorizing the debit
of your demat account will be supplied by you by the DP at the
time of opening of your demat account.
However, in case you are holding shares in physical form and
wish to transfer the shares out of market, please execute a
transfer deed and send the same along with the share certificate
to the registered office of the Company or our Registrars.
Please note the following points before sending the
application for transfer of shares –
The Transfer Deed must have the date of presentation to
the specified authority. The Deed should be lodged with
the Company/Registrars, within 12 months from the date of
presentation or before the date of next book closure, whichever
is later. In case the validity of Transfer Deed has expired,
please approach the office of the Registrar of Companies
for revalidation of transfer deed.
The transfer deed must be complete and accurate in all
respects. All the information asked for must be accurately
filled in. In case any information is not applicable, please
clearly mention ‘Not Applicable’ in the space
provided. Please note that incomplete transfer deeds will
not be processed, unless all information is provided.
The transfer deed must be duly signed by the transferor/s
and the transferee and duly witnessed. Please note that
the signature of the transferor/s must match with those
recorded with the Company. In case of any change in the
signature, the new signature must be attested by your bank
manager.
In case the transferor is a Company, the signature of
the authorized signatory must match with the specimen signature
lodged with the Company. In case there is any change in
the signature of the authorized signatory already lodged
with the Company, the new signature must be attested by
your bank manager. In case the authorized signatory is a
person different from the person whose name is registered
as such with the Company, a certified copy of the resolution
of the Board of Directors of the Company, authorizing the
new person to sign the transfer documents on behalf of the
Company, must accompany the share transfer form, with the
signature duly attested by your banker.
In case the transferee is a Company, the signature of
person signing the transfer deed on behalf of the Company
must be supported by a certified copy of the resolution
of the Board of Directors, authorizing the person to sign
the transfer form, with the signature duly attested by your
banker.
The share transfer deed should be adequately stamped.
The Stamp Duty for transfer of shares is 25 paise for every
Rs. 100 of the market value of your shares.
In case you bought shares of erstwhile Shivaji Works Limited
or Prashant Khosla Pnuematics Limited and have not lodged them
for transfer in your name, please note that these shares are
no longer valid for trading. Hence, when you lodge these shares
for transfer on a valid transfer deed –
In case of shares of Shivaji Works Limited, you will get
5 shares of the Company of Rs. 2 each, against every 25
shares of Shivaji Works Limited held by you.
In case of shares of Prashant Khosla Pneumatics Limited,
you will get 5 shares of the Company of Rs. 2 each, against
every 20 shares of Prashant Khosla Pneumatics Limited held
by you.
2.
The shareholders who were holding shares in your Company have
expired. I want to get the shares transmitted in my name.
What is the procedure for the same?
-
In such a case
there are different circumstances, which may arise depending
on the type of holding of the deceased shareholders in the Company.
These circumstances, and steps to be taken in all such cases
are explained below –
In case the shares are held jointly, and one of the joint
holders has expired, the shares will be transferred in the
name of the surviving joint holders, on submission of a
request letter duly signed by the surviving joint holders,
along with an attested copy of the death certificate of
the deceased joint holder. The original share certificate
must accompany this letter and death certificate. Suitable
changes will be made on the share certificate and returned
to the surviving joint holders.
In case the shares are held in a single name, and the
shareholder has expired, the shares can be transmitted in
the name of his legal heir on submission of the following
documents –
a.Duly signed application of legal heir/s is on record.
b.The death certificate of the registered shareholder duly
certified / notarized.
c.Share certificates properly attached.
d.Probate of the will or Succession certificate, or Letter
of Administration.
e.No objection certificates, if necessary from legal heirs
other than the applicant.
Where, however, there is a registered nomination for the
deceased shareholder’s folio, the shares are transmitted
to that of the Nominee, on receipt of documents properly
evidencing the death of the existing shareholder, without
going through the aforesaid process.
Where the certificates in respect of the shares to be
transmitted are lost/misplaced/destroyed, you will also
need to execute the necessary indemnities, which are given
as Annexure
A, and submit the same along with the documents mentioned
in (ii) a-e (except c) above.
Please note that if the deceased shareholder was holding shares
in dematerialized form, all the aforesaid details are to be
given to the depository participant (DP) with whom the deceased
shareholder maintained his demat account. Please check with
the DP for further details.
3.
The share certificates in respect of shares held by me in
KOEL have been lost/misplaced. How do I get the duplicate
share certificates? Can these shares
be directly credited to my demat account?
-
In case you have
lost/misplaced your share certificate, the Company will issue
a duplicate share certificate on submission of the following
documents duly executed all the shareholders –
A formal application for issuing duplicate share certificate,
duly signed by all the shareholder/(s).
An attested copy of the FIR filed with the police station
An indemnity bond, as per format given in Annexure
B
Original cutting of public notice (as per format given
in Annexure
B published by the shareholder in the newspaper circulating
in Pune.
The application along the documents submitted will be placed
before the next Board Meeting for approval by the Board of Directors.
After getting the approval, the duplicate share certificates
will be issued.
The shares in respect of the lost share certificates will not
be credited directly to your demat account. You will have to
make an application to the Depository Participant with whom
you have a demat account, together with the share certificate.
4.
The share certificates I hold in respect of shares held in
KOEL have been torn/mutilated/destroyed. I want a duplicate
certificate to be issued against this
share certificate. What is the procedure for the same?
-
For issue of duplicate
share certificate against torn/mutilated/destroyed share certificate,
you will need to make a formal application to the Company on
plain paper, with a request to issue duplicate share certificate
and submit the same to the Company along with the torn/mutilated/destroyed
share certificate.
5.
I hold shares jointly in your Company in physical form. I
want to delete the name of one or more of the joint holder(s)
on account of his/her death or for
any other reason. What is the procedure for the same?
-
In
case you are holding shares with one or more persons jointly,
and you want to delete the name of one or more of the joint
holder(s) on account of his/her death, please make an application
to the Company on plain paper, duly signed by all the surviving
holders. The application must be accompanied by an attested
copy of the death certificate of the deceased joint holder(s)
and the relevant share certificate. The name of the deceased
joint holder will be deleted and the share certificate will
be returned to you.
In case you want to delete the name of the joint holder(s),
other than in case of his/her death, you will need to follow
the procedure for transfer of shares in physical form, with
the names of existing joint holders as transferors and the names
of the proposed holders as the transferees. All the applicable
formalities for transfer of shares will have to be complied
in this case.
6.
I hold shares in your Company in a single name in physical
form. I want to add one or more persons as joint holder(s)
of the shares. What is the procedure
for the same?
-
Please note that
not more than three persons can hold shares jointly at any time.
If you want to add one or more (maximum 2) persons as joint
holders of the shares, you will need to follow the procedure
for transfer of shares, with the name of the existing holder(s)
as transferors and the names of all the proposed joint holder(s)
as transferees. All the applicable formalities for transfer
of shares will have to be complied in this case.
7.
I hold shares jointly one or more joint holders. I want to
change the order in which the shares are now held, so that
existing joint holder becomes the
first holder. What is the procedure for the same?
-
The process of
changing the order of the joint holding is called transposition
of holdings. For this purpose, you will need to follow the procedure
for transfer of shares, with the names of joint holders in the
existing order, as transferors and the names of the joint holders
in the desired order, as transferee. All the applicable formalities
for transfer of shares will have to be complied in this case.
8.
I hold shares more than one folio in your company and want
to consolidate all my holdings in one folio. What is the procedure
for the same?
-
If want to consolidate
all your shares held by you in different folios in the Company
into any one folio, you will need to follow the procedure for
transfer of shares. In this case, transfer will have to be done
separately for each different folio. In such transfer, the transferee
folio no. in which the consolidation has to be done, has to
be entered in the space provided for this purpose in the transfer
form. The names of the shareholders in the transferor folio
will have to be entered in the space provided for transferor
folio and the names of the shareholders in the transferee folio
will have to be put in the space provided for transferee. All
the other formalities for transfer of shares will have to be
complied in this case.
9.
I want to stop a transfer, which has been sent for registration
fraudulently, because of loss of share certificate. What is
the procedure for the same?
-
If you wish to
stop transfer of shares certificates, which have been lost,
please make an application to the Company/Registrars on plain
paper, duly signed by all the registered holders, with or without
a copy of an FIR lodged with the police.
If you submit this letter without FIR copy, a temporary stop
transfer request will be registered on your folio. You will
need to submit a copy of the FIR lodged the police for loss
of share certificates within 21 days of submission of this letter,
failing which the stop transfer request will be removed by the
Registrars.
If your letter for stop transfer is registered with a copy of
the FIR lodged with the police, a permanent stop transfer will
be registered against your folio. This stop transfer will remain
in force till you apply to the Company/Registrars for removal
of the stop transfer.
10.I
hold share certificates of shares of KOEL of Rs. 10/- each.
I want to get them exchanged for share certificates of shares
of Rs. 2 each. What is the procedure for
the same? Will shares of Rs. 2 each get credited directly
to my demat account?
-
For exchange
of share certificates of shares of Rs. 10/- each with share
certificates of shares of Rs. 2/- each, you will need to make
an application to the Company/Registrars on plain paper, duly
signed by the shareholder/(s), along with the original share
certificate. If all the documents are in order, then you will
get the new share certificate of shares of Rs. 2 each, within
20-25 days from the date of receipt by the Company/Registrars.
However, if your share certificates of shares of Rs. 10/- each
have been lost/misplaced, you will need to submit the necessary
documents as required for issue of duplicate share certificates,
along with the application.
Please note that you will get 5 shares of Rs. 2/- each for every
1 share of Rs. 10/- each held by you.
The shares of Rs. 2 each will not be credited directly to your
demat account. You will have to make an application to the Depository
Participant with whom you have a demat account, together with
the share certificate.
11.I hold share certificates of erstwhile
Shivaji Works Limited/Prashant Khosla Pneumatics Limited.
I have not received shares of Kirloskar
Oil Engines Limited in exchange for those shares. What is
the procedure for the same? Will shares of KOEL
getcredited directly to my demat account?
-
In case you are
holding shares of erstwhile Shivaji Works Limited/Prashant Khosla
Pneumatics Limited, you will need to apply on a plain paper
to the Company/Registrars for getting new shares of the Company,
duly signed by the shareholder/(s). You will also need to attach
the original share certificate of Shivaji Works Limited/Prashant
Khosla Pneumatics Limited along with the application.
Please note that you will have to submit certificates all the
shares held in a particular folio. In case only a part of the
shares in a particular folio are submitted, the application
will be rejected.
In case you have lost the share certificates of Shivaji Works
Limited/Prashant Khosla Pneumatics Limited, and you need the
shares of the Company in exchange of your shares in Shivaji
Works Limited/Prashant Khosla Pneumatics Limited, you will need
to apply to the Company/Registrars on plain paper, duly signed
by the shareholder/(s). The application needs to be accompanied
by duly executed documents as given in Annexure
C.
The shares of KOEL will not be credited directly to your demat
account. You will have to make an application to the Depository
Participant with whom you have a demat account, together with
the share certificate.
12.I want to change my, and/or jointholder(s)
name appearing on the share certificate. What is the procedure
for the same?
-
Name
can be changed in the following cases –
Marriage of the registered shareholder
Voluntary change of name of the registered holder
Change in the name of a Corporate body
For this purpose, you are required to submit the following
documents –
An application for change of name, duly signed by all the registered holders
Duly attested copy of the marriage certificate or Gazette notification. (In case of individual
shareholders).
Duly certified copy of the Certificate of Incorporation evidencing the change of name for
corporate bodies, along with Board Resolution for authorized signatories (In case of Corporate Bodies)
Please note that if you are holding shares in dematerialized form, all the aforesaid details are to be given to
the depository participant (DP) with whom you maintain your demat account. Please check with your DP for further
details.
13.I have changed my residence. Therefore,
I want to change the address as appearing in your records,
so that all further communication
can be sent to my new address. What is the procedure for
the same?
-
If you are holding shares in physical form, please send an
application, duly signed by all the registered holders, to the Company/Registrars, stating the new address which
has to be incorporated in the records. The application has to be accompanied with certified copies of any two of
the following documents containing the new address –
Ration Card
Electricity Bill
Telephone Bill
Passport
Driving Licence
PAN Card
Voters Identity Card
Rent Receipt
Certificate from your housing society, confirming your new address
Please note that if you are holding shares in dematerialized form, all the aforesaid details are to be given to the depository participant (DP) with whom you maintain your demat account. Please check with your DP for further details.
14.I want to change my and / or jointholder(s)
signature as registered in your records. What is the procedure
for the same?
-
If you are an
individual and holding shares in physical form, please make
an application to the Company, duly signed by you, in the form
as given in Annexure
D, duly notarized on a Rs. 20/- Stamp Paper, along with
the following documents –
Your new signature, attested by your bankers
Certified copy of any document (PAN Card, Driving License
Passport etc) containing your new signature
If you are a Corporate holding shares in physical form, your
request for change of authorized signatory must be accompanied
by a copy of the board resolution authorising the new person(s),
duly certified by your Director/Company Secretary. In addition
to the above, the signature of the new person may also be attested
by your Bankers, as an added precaution.
In case you are an individual or a corporate holding shares
in dematerialized form, you need to submit your request for
change of signature to your depository participant, along with
the necessary documents as may be required by your depository
participant. Please check with your DP for further details.
15.I have dividend/debenture principal/debenture
interest warrants, which have remain un-encashed for a long
time. The validity period of these
warrants have expired. I want to encash these warrants.
How can I do it?
-
In case you have any of the above warrants which have remained
un-encashed for any reason and the validity period of these warrants have expired, you will need to submit these
warrants to the Company/Registrars (in case of debenture warrants, only to the Company) for revalidation, along with
a application on plain paper for revalidation, duly signed by all the registered holders. On submission of these
warrants to the Company/Registrars, you will be issued a Demand Draft in exchange of these warrants.
However, please note that in case of dividends for the periods 1972 to 1994, the unclaimed amounts have been transferred
to the General Revenue Account of the Central Government. For more details on recovering these amounts from the Central
Government, please contact the Company.
In case of dividends and debentures principal/interest pertaining to the periods after 1994, which have remained
unclaimed by you for more than 7 years from the date of the warrant, have been transferred to the Investor Education
and Protection Fund of the Central Government and will not be recoverable from the Company/Central Government. However,
as per the extant law, interim dividends upto year 2000, are not transferable to the Fund, and hence can be claimed from
the Company/Registrars
It is therefore advisable to claim your unclaimed dividends/debenture principal/interest amounts from the Company within
7 years from the date of payment.
16.I have lost/not received the dividend/debenture
principal/debenture interest warrants issued by KOEL. How
can I get warrants now?
-
In case you have
lost/not received any of the dividend/debenture principal/debenture
interest warrants, please make an application to the Company/Registrars
on plain paper, duly signed by you, mentioning the fact of the
lost warrants and with a request for issue of duplicate warrants.
The details of the periods for which the warrants have not been
received/have been lost, need to be mentioned in the letter.
In case the validity period of the warrants have expired, please
submit an indemnity bond in the applicable formats given in
Annexure
E, along with the application. In case the validity period
of the warrants has not yet expired, please submit an indemnity
bond in the applicable formats given in Annexure
E, along with the application.
Please note that you will be issued a fresh Demand Draft in exchange of the warrant lost/misplaced, on verifying the
status of the warrants.
Please also note that unclaimed dividends/ debenture principal/debenture interest, are subject to transfer to the
Central Government as per details given in point (o) above.
17.I want to register a new ECS Mandate/change
existing ECS Mandate OR I want to register a new bank mandate/change
existing bank mandate. What is the
procedure for the same?
-
If you are holding
shares in physical form, you can add a new ECS Mandate or change
an existing ECS Mandate already registered with the Company
by making an application to the Company/Registrars. The format
of the application form is given in Annexure
F. The form should be signed by all the registered holders
and should contain all the relevant bank account details accurately.
For accurate entry of your bank account details in our records,
please attach a photocopy of a blank cheque issued by your bank,
in respect of the account you wish to make a mandate for. In
case you are not able to give a photocopy of the cheque, please
get the details of the bank account duly attested by your banker.
Please read the instructions given on the form carefully before
filling and sending the application form.
If you are holding shares in physical form and you do not want
to register an ECS Mandate, but only want to register a bank
mandate or change an existing mandate, all you need to do is
to send an application to the Company/Registrars with details
of the bank account number, bank name, branch and detailed address
of the branch. The application should be signed by all the registered
holders. For accurate entry of your bank account details in
our records, please attach a photocopy of a blank cheque issued
by your bank, in respect of the account you wish to make a mandate
for. In case you are not able to give a photocopy of the cheque,
please get the details of the bank account duly attested by
your banker.
Please note that if you are holding shares in dematerialized
form, all the aforesaid details are to be given to the depository
participant (DP) with whom you maintain your demat account.
Please check with your DP for further details.
18.I want to register a nomination on
the shares held by me in your Company. What is the procedure
for the same?
-
In case you want
to nominate any person as a nominee for the shares held by you
in the Company, please make an application in the prescribed
form given in Annexure
G, duly signed by all the registered holders. The nomination
will be registered and intimation will be sent to you at your
registered address, confirming the nomination.
Please note that if you are holding shares in dematerialized
form, all the aforesaid details are to be given to the depository
participant (DP) with whom you maintain your demat account.
Please check with your DP for further details.
19.I hold shares in physical form. I
want to dematerialize these shares and transfer them to
my demat account. What is the procedure
for the same?
-
If you want to dematerialize the shares held by you in physical form, you will have to follow the following procedure –
In case you do not have a demat account, you will have to open a demat account with a depository participant (DP)
of your choice. Please note that the demat account must be in the same name(s) as are mentioned in the share
certificate. In case of any difference in the names, the application for demat of shares is liable to get rejected.
Once you have opened a demat account, or if you have already opened a demat account, please approach your DP and
fill in the Demat Request Form (DRF) and submit the same to the DP, duly signed by the registered holders, along with
the original share certificates.
If you feel that your signature on the DRF will not match with the signature registered with the Company,
please submit all the relevant documents for signature verification.
The DP will send the application form along with the share certificate to our Registrars, who will process
the application and arrange to credit the shares to your demat account, if the application form is in order. This process
takes a maximum of 21 days from the date of receipt of DRF by our Registrars.
20.I hold shares in dematerialized form
in your Company. I want to have physical certificates for
the shares held by me in your Company.
What is the procedure for the same?
-
The procedure for conversion of shares held in demat form to physical
form is called rematerialization. For this purpose, you will have to submit a Remat Request Form (RRF) to your
Depository Participant (DP) along with the relevant documents, which may be required by the DP. The RRF will be sent by
the DP to our Registrars, who will process the application and issue share certificates, in case the application form is
in order. This process takes a maximum of 21 days from the date of receipt of the RRF by our Registrars.
21.I want to register a Power of Attorney/revoke
a Power of Attorney duly registered earlier. What is the
procedure for the same?
-
If you want to delegate some of the powers in respect of your shares to
some other person, please execute a Power of Attorney (POA) in consultation with your advocate, delegating the rights to
a person whose name is mentioned in the POA. Please lodge the duly notarized POA with the Company. You POA will be
registered and an intimation will be sent to you confirming the registration of the POA.
If you want to revoke a POA already registered with us, please send an application duly signed by all the registered
holders. Our registrars will update their records for POA revocation and an intimation will be sent to you confirming
the noting of revocation of the POA.
Please note that if you are holding shares in dematerialized form, all the aforesaid details are to be given to the
depository participant with whom you maintain your demat account. Please contact your DP for further details.
